PDM - Project Design and Management

Program and Project Design

13 Jakarta Promoting results-based management and team workPDM has a well-established track record of helping clients to prepare high quality program and project design documents, which can be used for getting financing approval, to mobilize resources and to guide implementation.

We can lead design teams or work as part of a team led by others.

Our approach to program and project design is determined by our clients’ needs, the needs of their partner agencies and the context within which the work is carried out. We always aim to ensure that

  • all key stakeholders are identified and appropriately engaged in the design process
  • the background analytical work is carried out efficiently and with an appropriate level of detail and rigour
  • the design logic is clear and robust (theory of change), based on sound analysis
  • management and financing arrangements are appropriate to need (including with respect to promoting ownership,alignment with local systems, mutual responsibility for results, etc)
  • monitoring and evaluation arrangements are appropriately specified, results-focused and adequately resourced
  • the final design documentation is produced to a high standard, in line with client requirements, on time and within budget

Some examples of program and project design work undertaken by PDM are provided below:

Country and Date

GMS – Thailand, Myanmar, Lao PDR and Viet Nam (October 2014 to March 2015)

Name and Scope of Project

Design of a Regional Essential Medicines (REM) Project

PDM was contracted by the Australian Department of Foreign Affairs and Trade (DFAT) to provide a design specialist for the preparation of an Investment Design Document for a Regional Essential Medicines project.  The project aims to support improvements in the capacity of Mekong region countries (namely Lao PDR, Myanmar, Thailand and Viet Nam) to better regulate the quality of essential medicines through enhanced regional cooperation.  Technical inputs to the project design were provided by senior officers from Australia’s Therapeutic Goods Administration.

Country and Date

Papua New Guinea (January 2012 – Ongoing)

Name and Scope of Project

Establishment of Autonomous Bougainville Government (ABG) Program Management Unit (PMU)

AusAID engaged PDM to assist the ABG establish a PMU for the purpose of overseeing the administration of Standard Procedures for Project Cycle Management (PCM) across all ABG development budget programs.

With assistance from PDM, a PMU Steering Committee has been established, an operations handbook developed and a PMU strategy and implementation plan mobilised for engaging with the ABG political and administrative executive and GOPNG and donor development partners.

The PMU through the Steering Committee is charged with:

  • Facilitating the mobilisation of programs and projects as prioritised through the ABG development budget and national sector programs;
  • Monitoring project progress, contributing to regular review and updating of operational plans;
  • Keeping appropriate records of project progress, the results achieved and constraints encountered and maintaining the PMU Management Information System;
  • Supporting timely disbursement of ABG and other funding agency resources, based on approved work plans and budgets and an assessment of project performance; and
  • Facilitating communication and information flow between, and feedback to, key stakeholders.

Country and Date

Lao PDR, Cambodia and Viet Nam (November 2011 – May 2012)

Name and Scope of Project

Design of Australia Mekong NGO Engagement Platform (AMNEP)

AusAID engaged PDM to lead the design of an innovative approach to the engagement of NGOs in AusAID’s emerging sectoral programs in the Mekong Region. Focusing on Lao PDR, Cambodia and Vietnam, the Platform provides program quality and administrative support for AusAID and its NGO partners to engage at strategic and implementation levels in sectoral and delivery strategies negotiated between AusAID and partner governments.

AMNEP aims to enhance the achievement of sectoral goals and outcomes through reforms in the way that AusAID and its NGO partners work together. PDM contributed to analysis of the AusAID, NGO, civil society and partner government contexts and to the development of the theory of change, the implementation, management and governance arrangements, the risk analysis and strategies for monitoring, evaluation and contracting.

Country and Date

Zanzibar 2012

Name and Scope of Project

Review and redesign of the Sustainable Management of Land and Environment Project, Zanzibar

Land Equity International engaged a PDM Director as Team Leader/Project Design Expert to review and subsequently guide the redesign of the Sustainable Management of Land and Environment Project, Zanzibar funded by the Ministry of Foreign Affairs of Finland. The project’s objective was to strengthen governance of land, land use planning, forestry and the environment with emphasis on policy formulation, drafting of legislation and regulations, agency strategic planning based on medium-term priorities and available resources, and capacity development.

Consultations were conducted with senior representatives of the government agencies involved, communities, NGOs, civil society, the private sectors and other multi and bilateral donors. Workshops were conducted with the Joint Management Team and Steering Committee to validate review findings and confirm the revised design. Outputs included a new results framework, revised team composition/TOR, and associated budget as well as a detailed review document.

Country and Date

ASEAN regional (January 2012 – May 2012)

Name and Scope of Project

Design of Australia ASEAN Partnership to combat Trafficking in People (AAPTIP)

AusAID engaged PDM to support the design of this phase of Australian support to combat trafficking in people in the ASEAN region. The design team consisted of 5 consultants, and prepared a proposal for a 5 year A$50m initiative covering the ASEAN region. PDM’s primary role was to ensure that the work of the 5 consultants was effectively coordinated, that a design document was prepared meeting AusAID quality requirements, and that a draft Scope of Services and Basis of Payment were then prepared for AusAID to use in its request for tender process.

Country and Date

Philippines (March-April 2011)

Name and Scope of Project

Design of Philippines Classroom Construction Initiative

AusAID engaged PDM to support the design of a strategy and implementation plan for the Department of Education to address the shortfall in classrooms in public schools in the Philippines.  The design also supported the development of the Department of Education’s institutional capacity to more effectively manage its classroom construction planning, procurement and financial management systems.  Design services included preparation of a feasibility design study, scope of services and basis of payments documentation.

Country and Date

Papua New Guinea (October-November 2010)

Name and Scope of Project

Design of the Kokoda Initiative Phase 2

The Australian Department of Sustainability, Environment, Water, Population and Communities (DSEWPaC) engaged PDM to assist it to develop a design an M&E framework for the second phase of the Kokoda Initiative – a whole of government partnership between the GOPNG and the GOA.  The design is structured around: (i) Environment and Heritage Protection; (ii) Renewable Resource Development through the protection of the catchment area for tourism, water and power supply, and carbon credit trading; and (iii) Community Development and Service delivery targeting sustainable livelihoods of catchment area communities. 

Country and Date

Indonesia (July – September 2009)

Name and Scope of Project

Design of Australia Indonesia Partnership for Decentralisation (AIPD)

ACIL Pty Ltd engaged PDM to assist with the design of the Australia Indonesia Partnership for Decentralisation (AIPD), on behalf of AusAID.  The work involved leading a team of six consultants to prepare a design document, monitoring framework and scope of services for the mobilisation of a new 5 year phase of support (A$60m) aimed at improving governance and service delivery at the local government level in Eastern Indonesia.

Country and Date

Brunei, Indonesia, Malaysia and Philippines (July 2008 to July 2009) 

Name and Scope of Project

Design of Sustainable Environmental Management Program for the East Asia Economic Growth Area (BIMP-EAGA

The Asian Development Bank engaged a PDM Director as Team Leader for the preparation of a design and M&E framework for a 15 year ‘Sustainable environmental management program’ for the East Asia Economic Growth Area (BIMP-EAGA).  The work involved 14 months of intermittent inputs, working with a team of four consultants and in close collaboration with the World Wide Fund for Nature (WWF).  Consultations and field visits were held with stakeholders in Brunei, Indonesia, Malaysian and the Philippines.  The final design framework was endorsed at a meeting of BIMP-EAGA officials.

Country and Date

Papua New Guinea 2009

Name and Scope of Project

Coffee industry analysis and design team member for the World Bank’s PNG Productive Partnership in Agriculture Project

URS engaged a PDM Director as Coffee Industry Expert/Design Team Member to conduct a review of smallholder coffee production in Papua New Guinea, examining research and past development assistance, focusing on the socioeconomic constraints affecting the productivity and quality of smallholder production, processing and marketing.  Based on this analysis, interventions were then designed under a smallholder coffee component. The coffee component promoted the role of the private sector (coffee processors and exporters) in order to encourage improved smallholder coffee quality and the expansion of specialty and sustainable coffees. Value chain analysis indicated that this and increases in productivity were the key interventions to raise smallholder coffee income.

Country and Date

Philippines (May-June 2008)

Name and Scope of Project

Design of Provincial Road Maintenance Facility (PRMF)

AusAID engaged PDM to assist in the design of a strategy and implementation plan for road rehabilitation and maintenance at the provincial and local government level to increase economic growth and improve public access to infrastructure and services targeting rural and urban poor in the Southern Philippines. The design proposed the development of a flexible funding facility to provide technical, management and funding assistance to priority provinces. Design services included preparation of a feasibility design study and scope of services and basis of payments documentation.

Country and Date

ASEAN regional (July to December 2007)

Name and Scope of Project

ASEAN-Australia Development Cooperation Program Phase II (AADCP II)

AusAID engaged PDM to support preparation of a new phase of Government of Australia assistance to ASEAN, through the ASEAN Secretariat (AADCP II).  This was a A$54m program of assistance over 7 years, with a focus on supporting ASEC’s capacity to help ASEAN members manage and implement their Blueprint for establishing the ASEAN Economic Community.  The innovative feature of the design, compared with the first phase, was the focus on strengthening ASEC/ASEAN ownership of project results and resources, through using ASEC institutional arrangements and decision making processes rather than parallel ‘project’ systems. PDM was also engaged under a separate contract to provide interim management support in the early phase of AADCP II.

 

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